FERPA Compliance

What is FERPA?

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. It applies to all schools that receive funds from the U.S. Department of Education.

FERPA gives parents and eligible students (those over 18) rights regarding their education records, including the right to access records and control their disclosure.

How We Comply

1. School Official Exception

Schools may designate Xogos Audio as a "school official" with a "legitimate educational interest" in student data. This allows us to access necessary student information to provide our services without requiring individual parental consent.

2. Data Minimization

We only collect the minimum student data necessary to provide our services. We do not require or store sensitive information like grades, disciplinary records, or health information.

3. Direct Control by Schools

School administrators maintain control over student accounts and can manage, export, or delete student data at any time through their admin dashboard.

4. No Third-Party Marketing

We never use student data for marketing purposes or share it with third parties for advertising. Student data is used solely to provide educational services.

5. Data Security

We implement industry-standard security measures to protect student data, including encryption, access controls, and regular security audits.

Student Data We Collect

School Administrator Rights

School administrators can:

• View all student accounts and data in their school
• Export student data in standard formats
• Delete individual student accounts
• Delete all school data upon request
• Configure privacy settings for their school
• Control which features students can access

Data Retention & Deletion

We retain student data only as long as necessary to provide services. When a school terminates their account:

• All student data is deleted within 30 days
• Schools may request immediate deletion
• Data can be exported before deletion
• Backup copies are purged within 90 days

Parent & Eligible Student Rights

Parents (or students over 18) have the right to:

• Inspect their child's education records in our system
• Request correction of inaccurate information
• Request deletion of their child's account
• File complaints with the U.S. Department of Education

To exercise these rights, please contact your school administrator or reach out to us at privacy@xogosaudio.com.

Data Processing Agreement

We offer a Data Processing Agreement (DPA) for schools that documents our FERPA compliance commitments. To request a DPA or learn more about our compliance practices, contact:

Email: schools@xogosaudio.com

Additional Compliance

In addition to FERPA, Xogos Audio complies with:

• COPPA - Children's Online Privacy Protection Act
• SOPIPA - Student Online Personal Information Protection Act (California)
• State Student Privacy Laws - Various state-level student data privacy regulations